Organising a BIP

In order to receive funding, BIPs should meet the eligibility criteria set by the European Commission:

• The BIP should be developed and implemented by at least 3 HEIs awarded with an Erasmus Charter for Higher Education (ECHE) and coming from at least 3 different Programme Countries. HEIs from third countries not associated with the Erasmus+ Programme can participate by sending participants at their own costs. These participants do not count towards the minimum number of participants that are required.
• Within each BIP partnership there must be one coordinating HEI and receiving HEI and minimum two partner HEIs. A coordinating HEI can be a sending or receiving institution in a mobility activity. BIPs can be open to students and staff from sending HEIs outside the partnership, but the receiving HEI must be one of the partnership institutions.
• The duration of the physical mobility must be between 5 and 30 days. No eligibility criteria have been set for the duration of the virtual component, but the combination of virtual and physical mobility should provide students with a minimum of 3 ECTS credits.

Eligible participants are:

• Students registered at a HEI and enrolled in studies leading to a recognised degree or another recognised tertiary level qualification (including the level of doctorate).
• Staff working at a HEI in one of the Programme Countries.

To receive funding, a BIP must have a minimum of 10 participants who will be travelling from the sending HEIs to the receiving HEI as part of an Erasmus+ funded physical mobility, not including teaching staff involved in the implementation of the BIP, and excluding participants (from the receiving HEI) who will not travel abroad. Important note: The BIP will only be financed if the minimum number of participants is met. Therefore, BIPs should be organised with a surplus of participants, as a certain percentage may cancel at the last minute.

Follow the Erasmus+ procedures and have all Erasmus+ paperwork (inter-institutional agreement, learning agreements, confirmation of stay, transcripts of records, grade conversion tables, full recognition of credits) in place.

Additional information for PhD candidates participating in BIPs:

• PhD candidates who participate in a BIP are considered as students
• PhD candidates with a teaching assignment in the BIP are eligible for an Erasmus+ staff mobility grant; however, as a result, they do not count as a participant of the BIP.

If you are considering organising a BIP, please get in touch with our Exchange Team. All applicants interested in implementing a BIP project between September 2026 and July 2028 must submit their application form by February 1, 2026. The decision on whether the BIP project can proceed will be made by June 2026 after the allocation of Erasmus+ funds by Nuffic. 

Please note that there must be valid inter-institutional agreements between the cooperating HEIs. For confirmation, feel free to get in touch with us.

Additionally, ensure that your application aligns with the ECHE principles, focusing on:

• Inclusion and diversity in the context of higher education mobility;
• Environmental sustainability and green practices;
• Digitalisation and digital education and skills.

When organising a BIP, WUR can take on the role of either the coordinator or partner. Typically, the coordinator acts as the receiving institution, while the partner serves as the sending institution. The funding differs based on the role assumed; the coordinator offers organisational support, whereas the partners contribute by providing individual support to their students and staff involved in the BIPs physical mobility activities.

• WUR as coordinator

The coordinator of the BIP receives 400 EUR per participant for organisational support, with a minimum of 10 participants (i.e. a minimum of 4000 EUR for the programme as a whole), and up to a maximum amount of 8000 EUR. This means that funding is limited to 20 participants. Important note: If there are fewer than 10 participants, funding will not be available!

Organisational support for BIPs is intended to cover costs related to the preparation, design, development, implementation and follow-up of the programme and implementation of virtual/remote activities, as well as overall management and coordination.
Participants are not required to pay tuition or course fees. However, the organisers may charge fees for extracurricular activities, such as cultural visits, which are not directly related to, or relevant for the topic of the programme.

• WUR as partner

If WUR is a partner in a BIP, individual Erasmus+ grants are available for both students and staff. See the article "Participating in a BIP as a student or staff member" for more information.

The following good practices have emerged from previous BIP organisers:

• Ensure a sufficient number of participants (from sending HEIs) in order to reach the minimum requirement, taking into account possible participant cancellations;
• Target students who are hesitant to participate in long-term mobilities;
• Encourage interdisciplinary and multinational teaching and training, and benefit from special learning and teaching conditions not available in a single institution;
• Ensure multinational participation;
• Allow members of the teaching staff to exchange views on teaching content, new curricula approaches, to test innovative teaching methods that could eventually become part of a newly devised joint course or curriculum in an international classroom environment;
• Provide significantly new learning opportunities, skills development, access to information and to state-of-the art research results and other knowledge for the participating teachers and student/learners.

Erasmus+ Blended Intensive Programmes, Basic Toolkit, 2024

Blended mobility implementation guide for Erasmus+ higher education mobility KA131, 2022

For general information please contact the Exchange Team.