Teaching/Training Abroad for WUR Staff


Summary

Erasmus+ grant for a teaching or training mobility .

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Through the Erasmus+ programme funded by the European Union, Wageningen University & Research (WUR) has funding available for staff mobility. Outgoing staff can apply for an Erasmus+ grant for a teaching or training mobility with a duration of 2-60 days.

Incoming staff mobility
  • For members of staff from our partner universities, interested in coming to WUR for staff teaching or training through the Erasmus+ programme: please make the arrangements directly with your counterparts at our university and with the International Office of your home university for the Erasmus+ grant. Note that teaching at Wageningen University is organised by our Chair groups. If you have any additional questions, please keep the Exchange Office in Wageningen informed.
  • For members of staff from non-partner universities interested in coming to WUR for staff teaching or training through the Erasmus+ Programme: please make the arrangements yourself with our members of staff and the International Office of your home university, there is no routing through our Exchange Office. Note that teaching at Wageningen University is organised by our Chair groups.

 

It is important to distinguish between: staff teaching and staff training, both in Erasmus+ programme countries.

The objective of the mobility grant is to enhance international exchanges for members of staff. All employees (academic and technical/administrative) of WUR can apply for Erasmus+ staff mobility funding. Grants are available on a first-come, first-served basis and until the staff mobility budget has been exhausted. Note that they are a compensation rather than a full coverage of costs. You are not allowed to receive an Erasmus+ grant for activities that already receive support from another EU cooperation programme or project. Also note that EU institutions and organisations are excluded as hosts of staff mobility activities.

PhD candidates interested in a mobility can find more information here.

STAFF TEACHING

Academic staff interested in going abroad to teach can apply for a staff teaching mobility grant. The grant is not transferred directly to the participant, but to his/her department after the mobility has taken place.

Requirements
  • You have an employment relationship with WUR;
  • You will arrange the teaching days at the host institution yourself. Content, scope and dates of the staff teaching assignment must be agreed upon in advance with the partner university;
  • Minimum of 8 teaching hours per week (if the mobility is shorter than one week, 8 teaching hours still apply);
  • There is an Inter-Institutional Erasmus+ Agreement for Exchange between WUR and the university you are planning to teach at. These partner universities are holders of the Erasmus Charter for Higher Education (ECHE). You will find a full list of all of our partner universities for exchange here. Note that not all of our agreements include staff teaching. To find out whether your anticipated destination would be eligible for a staff teaching mobility grant, please fill in our form below (see Step 1 under Procedure). If the university you would like to teach at is not listed as a partner university on our website, it will not be possible to receive a staff teaching mobility grant. Please consider a staff training mobility in that case. Note that we do not establish new exchange agreements for the sole purpose of staff teaching;
  • Duration: between 2 and 60 days (excluding travel days). Normally, support is given for up to 1 week. Longer stays must be justified specifically and have a reduced daily grant amount after the 14th day to 70% of the grant amount;
  • Please note that the start date is the first day you need to be present at the receiving organisation (first day teaching/training). And the end date is the last day you need to be present at the receiving organisation (last day teaching/training).
  • You can receive funding for up to 2 travel days; these days will be added to the duration of your stay abroad, but only if the travel dates are before and/or after the start and end date of the mobility period.
  • Your supervisor must approve your stay and give you travel permission. Please also make sure to discuss with your supervisor how your mobility will be recognised.
  • Combined mobility: If a teaching mobility is combined with a training during a mobility period, the minimum number of teaching hours has been reduced to 4 hours per week (or per stay if the stay is shorter than a week).
Procedure

Step 1

Fill in our form, send it to studentexchange@wur.nl and find out whether your anticipated destination would be eligible for Erasmus+ funding for staff teaching.

Step 2

Once you have arranged your staff teaching mobility you can apply for an Erasmus+ grant. Prior to (at least one month before) your departure, you will need to hand in the following two documents:

Step 3

You need to hand in the following document after your mobility:

Step 4

After your mobility you will receive an e-mail with a link to fill in an EU report (survey). This is obligatory.

Step 5

The Erasmus+ grant is paid once steps 3 and 4 have been successfully completed. The project number that you filled in on the GA will be used to do so.

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STAFF TRAINING

Academic and support staff interested in going abroad to take part in a training activity can apply for a staff training mobility grant. The Erasmus+ grant is not transferred directly to the participant, but to his/her department after the mobility.

Requirements
  • You have an employment relationship with WUR;
  • The training must be relevant to your day-to-day work;
  • In order to participate you will need to arrange the training days at the host institution yourself. Staff mobility can include, for example, the following: job-shadowing, tutorials, seminars, workshops, research supervision of students, own research activities, promoting or monitoring of Erasmus+ mobility, participation in Staff Training Weeks, monitoring of Erasmus+ cooperation projects. IMPORTANT: Participation in conferences is not eligible for funding through an Erasmus+ mobility grant;
  • The mobility can take place at higher education institutions and organisations (e.g. businesses, public bodies, social partners, research institutes and non-government organisations) within Erasmus+ programme countries. To find out whether your anticipated destination would be eligible for funding, please fill in our form below (see Step 1 under Procedure);
  • In the case of staff training mobility, there is no need for an Inter-Institutional Erasmus+ Agreement between WUR and the university you are planning to visit, however, the higher education institution needs to be a holder of the Erasmus Charter for Higher Education (ECHE);
  • Duration: between 2 and 60 days (excluding travel days). Normally, support is given for up to 1 week. Longer stays must be justified specifically and have a reduced daily grant amount after the 14th day to 70% of the grant amount;
  • Please note that the start date is the first day you need to be present at the receiving organisation (first day teaching/training). And the end date is the last day you need to be present at the receiving organisation (last day teaching/training).
  • You can receive funding for up to 2 travel days; these days will be added to the duration of your stay abroad, but only if the travel dates are before and/or after the start and end date of the mobility period.
  • Your supervisor must approve your stay and give you travel permission. Please also make sure to discuss with your supervisor how your mobility will be recognised.
  • Combined mobility: If a training mobility is combined with a teaching mobility during a mobility period, please check the requirements under 'TEACHING MOBILITY' above.
Procedure

Step 1

Fill in our form, send it to studentexchange@wur.nl and find out whether your anticipated destination would be eligible for Erasmus+ funding for staff training.

Step 2

Once you have arranged your staff training mobility you can apply for an Erasmus+ grant. Prior to (at least one month before) your departure, you will need to hand in the following two documents:

Step 3

You need to hand in the following document after your mobility.

Step 4

After your mobility, you will receive an e-mail with a link to fill in an EU report (survey). This is obligatory.

Step 5

The Erasmus+ grant is paid once steps 3 and 4 have been successfully completed. The project number that you filled in on the GA will be used to do so.

 

 

Erasmus+ grant amounts for staff

You will find the amounts of the Erasmus+ grant for staff for Erasmus+ Programme countries below. Note that the amounts are subject to change due to budget availability and/or indexation.

The Erasmus+ grant for outgoing staff exchange varies per country.

DestinationBase amount
Austria, Belgium, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Norway, Sweden.€ 120 per full month (=30 days) + € 120/30 per extra day 
Bulgaria, Croatia, Cyprus, Czechia, Estonia, Greece, Hungary, Latvia, Lithuania, Malta, North Macedonia, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Türkiye.€ 100 per full month (=30 days) + € 100/30 per extra day 

 Nota bene: the amount per day is calculated as follows:

Up to the 14th day of activity: the amount per day per participant as specified in the table above + between the 15th and 60th day of activity + funded travel days: 70% of amount per day per participant as specified in the table above.

Please note (mandatory for the Staff Teaching) that we do not have exchange agreements in all the countries mentioned above and that no grants are available for staff exchange outside the Erasmus+ Programme countries

  

(Green) travel funding

When you apply for an Erasmus+ grant for your exchange, it automatically includes a fixed amount of (green) travel support. If you choose to travel green, the Erasmus+ Programme offers a higher amount. For details on the standard and green travel support amounts, please refer to travel support for short-term mobilities. 

In line with WUR’s travel policy we ask you to consider whether your trip is really necessary; whether video or e-conferencing is an option; and whether smart travel (combining different goals during the trip, possibly also on behalf of colleagues) is possible. Additionally, we encourage you to use low-carbon alternatives to short-haul flights. The train should be used for destinations that are up to a 6 to 8 hour range of travel-time by train.

The Erasmus+ Programme strives to reduce the CO2 footprint of its participants by encouraging modes of ‘more green’ travel. This through making a green travel support available to its participants. Are you travelling to AND from your mobility destination by train, carpooling or by bus? Then make sure you apply for the top-up!

Requirements

You are travelling to AND from your destination by bicycle, train, bus or carpooling (shared car, travelling with co-workers, but not with family members for vacation purposes before or after the mobility).

Apply

Send proof of your green travel (for example, a bus/train ticket, both ways!) to studentexchange@wur.nl together with the required documents as stated in the above procedure for staff teaching or -training.

Contact

For a comprehensive overview of our team, please click here. Our Programme Team (Institutional Coordinator; Programme Coordinator Exchange; Liaison Officer) and the Erasmus+ Administrators will be your main points of contact for outgoing staff mobility.

Current invitations

 

Teaching
  • Currently, there are no invitations available.
Training

 

 

Grant availability is always subject to our yearly available budget for Staff Mobility. No rights can be derived from the above information.